Panel Submissions

Hello potential panelist! Thank you for considering us as a place to host your panel. We look forward to all the wonderful ideas. Below you will find the policies and submission form for the 2019 Asheville Anime Regional Convention. Thank you again for submitting your ideas. 

All Panel submissions must be submitted by May 1. Panelists will be notified no later than May 16 if their panel has been selected.

Panelist must AVAILABLE for either Saturday or Sunday.

All Panelists should be 16 years or older.

Panelists will not receive a free badge for 2019, but for the following year 2020.

We welcome a wide variety of subjects for panels, but keep in mind that this is an anime and gaming convention; panels that focus on these areas will be given preference when it comes to scheduling.

To keep things new for our attendees, new panels will be given PREFERENCE to the 2019 AARC. 

Panel Policy

  •  The panel schedule is constructed of 1 hour blocks. That is 45 minutes for the panel itself and 15 minutes for setup and breakdown. 

  • Panelist should arrive at least 10 minutes before the panel is scheduled to begin setup. 

  • Panels that begin more than 15 minutes late can still continue but must end on time.  Panels that begin late in this matter, will not count towards badge reimbursement.

  • Panelists are responsible for cleaning up any trash or beverages they’ve brought into the room.

  • Please try not to rearrange the room or move the A/V equipment around.  If you must, inform the Convention Technical Operations staff member that will be in the room helping you set up and break down.

  • Emergencies happen.  It’s okay.  Inform A.A.R.C. staff in the event of an emergency or other occurrence that will prevent the panelist/s from conducting their scheduled panel(s). You can email us at or inform us in Convention Operations.

“18+” Panel Policy

  • 18+ panels will be accepted only for the late night PROGRAMMING on SATURDAY night.

  • Any panel should be deemed 18+ if the material is deemed “adult material” or viewed as “inappropriate for minors”.

  • Panel content that is deemed 18+ includes, but is not limited to;

Adult language and cursing


Sexual Intercourse

Nudity or partial nudity

Sexual themes


  • If you’re still not sure if your panel should be considered 18+, please contact us and let’s discuss it.

  • Additionally, the following things will not be tolerated in any panel;

Racial slurs

Hate speech

“All Ages” Panel Policy

  • Any panel will be considered all ages if the content is rated pg-13 or below.

  • If your panel is “All Ages” the following things are not acceptable;

    • Any content already outlined specifically for 18+ panels

Swear words
Racial slurs
Hate speech


Panel Submission Form

Contact Name *
Contact Name
Who will we be talking to?
What do you want to call you panel?
Describe your panel. This description is the one that will appear on the website, program guide, and app.
How many people will be helping with your panel?
Technical Needs *


Have a question about running and submitting a panel? Let us know.